A. Privacy policy under Section 13 Para. 1 of the German Telemedia Act (TMG)

1. Scope

This disclaimer is part of the internet service of the website www.bvdh-ringversuche.de, hereinafter referred to as the "Provider".

It covers the use of this website and all information contained herein. This disclaimer does not cover the general business operations of the company, which are governed by the applicable General Terms and Conditions.

2. Content of the internet service

The Provider accepts no responsibility whatever for the currentness, accuracy, completeness or quality of the information provided. Liability claims against the Provider based on material or immaterial losses resulting from the use or non-use of the information provided or the use of inaccurate or incomplete information are hereby generally excluded, unless intent or gross negligence on the part of the Provider can be proven.

All offers of services are subject to alteration and are non-binding. The Provider and its vicarious agents and subcontractors explicitly reserve to change, add, delete, or temporarily or permanently suspend publication of parts of the website or the entire service without separate advance notice.

3. References and links

In the case of direct or indirect references to third-party websites (hyperlinks) that are outside the scope of responsibility of the Provider, an obligation of liability would exist exclusively in the event that the Provider has knowledge of the content and it would be technically possible and reasonable for the Provider to prevent use of such sites in the event of unlawful content. The Provider hereby explicitly states that, at the time when the links were created, there was no identifiable illegal content on the linked websites. The Provider has no influence whatever on the current and future design, content and copyrights of the linked websites.

The Provider therefore explicitly distances itself from all content of all linked websites, predominantly but not exclusively where these have been changed after the creation of the link. This statement applies to all links and references created within the internet service of the Provider, as well as to third-party entries in blog systems, guest books, discussion forums, link directories, mailing lists, and all other forms of databases to whose content write access is possible.

Illegal, inaccurate or incorrect content, and in particular losses that result from the use or non-use of such information, shall be the sole responsibility of the providers of the linked pages, and not of anyone merely referring to the respective publication by means of links.

4. Copyright and trademark rights

The Provider endeavours to comply with the copyrights for the images, graphics, sound files, video clips and texts used in all publications, to use images, graphics, sound files, video clips and texts created by the Provider itself, or to utilise licence-free images, graphics, sound files, video clips and texts.

All brand names and trademarks referenced within the internet service and potentially subjected to third-party proprietary rights are governed without restriction by the provisions of the applicable trademark law and the proprietary rights of the respective registered owners. The mere fact of being referenced should not permit the conclusion that trademarks are not protected by third-party rights. The copyright for published objects created by the Provider itself are retained exclusively by the Provider of the websites.

Any duplication or use of such graphics, sound files, video clips and texts in other electronic or printed publications is not permitted without the explicit and written permission of the Provider.

5. Notes on competition, domain and copyright law

In the event of problems relating to competition law, domain law, copyright law or similar, please contact us in advance in order to avoid unnecessary legal disputes and costs. Any invoice for a legal warning without previously contacting us will be rejected by us as unjustified on the grounds of the loss minimisation principle!

B. Privacy policy under GDPR

In the following we inform you about the collection of personal data when using our website. Personal data refers to information that makes it possible to determine your identity or which could be used to identify or contact you.

1. Data controller under Article 7 Para. 9 GDPR:

Berufsverband Deutscher Humangenetiker e.V. (BVDH)

Linienstraße 127, 10115 Berlin
Tel.: +49 30 55 95 44 1
E-Mail: info@bvdh.de

2. Collection of general information when using our website

When you open our website, we collect only those personal data that the browser you use sends to our server. These data include:

  • IP address
  • Date, time and time zone difference of the request
  • Address of the page accessed
  • Status code (HTTP status)
  • Data volume transmitted
  • Website from which you came to our website (referrer)
  • Name of your browser
  • Operating system
  • Language and version of the browser

These data are recorded on the basis of Art. 6 Para. 1 letter f GDPR. These data are saved in log files on our servers. These data are explicitly not saved in combination with other personal data.

These data are saved in order to ensure the functionality of our website and the security of our information technology system, and reflect our legitimate interest in data processing. These data are not analysed for marketing purposes.

Your personal data are not transmitted to third parties for any other purposes than those specified. We only disclose your personal data to third parties where:

  • you have explicitly granted your consent to this end,
  • processing is necessary for executing a contract with you,
  • processing is necessary to fulfil a legal obligation,
  • processing is necessary to protect legitimate interests and there are no grounds to assume that you have an overriding interest that warrants protection in the non-disclosure of your data.

3. SSL encryption

In order to protect your security of your data during transmission, we use state-of-the-art encryption processes (e.g. SSL) via HTTPS.

4. Inquiries via email, telephone or fax

If you contact us regarding questions of any kind via email, telephone or fax, your inquiry and all personal data relating to it (name, inquiry) will be saved and processed by us for the purpose of processing your concern. We never pass on these data to anyone else without your consent.

Processing of these data takes place on the basis of Art. 6 Para. 1 letter b GDPR, where your inquiry is related to the fulfilment of a contract or is required for the implementation of precontractual arrangements. In all other cases, processing will be based on your consent (Art. 6 Para. 1 letter a GDPR) and/or on our legitimate interest (Art. 6 Para. 1 letter f GDPR), because we have a legitimate interest in processing inquiries directed to us.

The data sent to use via email will be retained by us until you ask us to delete them, you revoke your consent to their storage, or the purpose of saving the data no longer applies. Mandatory legal requirements regarding archiving periods remain unaffected by this.

5. Registration

On our website, we offer ring trial participants the opportunity to register for this purpose, specifying the required personal data. These data are entered into an input template and transmitted to use for storage. The following data are collected during the registration process:

  • Social title
  • Academic title
  • First name
  • Last name
  • Login name
  • Laboratory name
  • Laboratory manager
  • Invoicing address
  • Postal and material shipping address
  • Country
  • Telephone number
  • Fax number
  • Email address
  • For participants outside Germany: VAT ID number
  • BVDH membership
  • Form of participation
  • Password
  • Preferred language
  • Various legal statements used to establish entitlement to participate in the ring trials, and obtaining consent from the user to process and/or pass on these data.

At the time of registration, the following data are also saved:

  • Date and time of registration
  • Title, name, email address
  • Complete address data of the participating laboratory
  • Telephone number
  • Fax number

The “Guideline of the German Medical Association on Quality Assurance in Medical Laboratory Examinations” (Rili-BÄK) require internal and external quality controls (ring trials) for the purpose of quality assurance in laboratory medicine investigations in the healthcare sector. The user registers in order to participate in the ring trials offered and organised by the BVDH.

Where the data are required for the fulfilment of a contract or executing precontractual arrangements, the premature deletion of the data is only possible where no contractual or statutory obligations contradict to such deletion. In such cases, deactivation of the collected data is possible, excluding any further processing.

Processing of the data collected during registration takes place on the basis of your consent (Art. 6 Para. 1 letter a GDPR). Once you have given your consent, you can revoke it at any time. To this end, it is sufficient to send us an informal message by e-mail.

6. Use of cookies

This website uses Google Analytics, a web analysis service of Google Inc. (“Google”). Google Analytics uses “cookies”, i.e. text files that are saved on your computer and which permit analysis of how you use the website. The information generated by the cookie about your use of this website is generally transmitted to a Google server in the USA and saved there. In the event that IP anonymisation is activated on this website, your IP address, however, will first be truncated within member states of the European Union or in other signatory states of the Treaty on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and truncated there. On behalf of the operator of this website, Google will use this information to analyse your use of the website to compile reports about the website activities in order to provide further services to the website operator in connection with the use of the website and the internet. The IP address transmitted by your browser in conjunction with Google Analytics is not collated with other data by Google. You can prevent cookies from being saved by adjusting the settings in your browser software; we hereby advise you, however, that in that case you may not be able to use all functions of this website in full. You can furthermore prevent the recording of the data generated by the cookie and relating to your use of the website (including your IP address) by Google, and the processing of these data by Google, by downloading and installing the browser plugin available from the following link (https://tools.google.com/dlpage/gaoptout?hl=de).

These data are saved and used on the basis of Art. 6 Para. 1 letter f GDPR, because the website operator has a legitimate interest in the anonymised analysis of user behaviour. The information generated by cookies about the use of this website is not disclosed to third parties.

7. Data transmission upon conclusion of contract

Personal data are only transmitted to third parties where this is necessary within the framework of executing the contract. Third parties may be, for instance, payment service providers or logistics companies. The data are disclosed to subcontractors and service providers to the extent this is necessary for fulfilling the purpose of the contract.

No more further disclosure takes place, unless you have explicitly consented.

The basis for the processing of data is Art. 6 Para. 1 letter b GDPR, which permits the processing of data for the fulfilment of a contract or precontractual arrangements.

8. Transmission of data to third countries

No transmission of data to third countries takes place.

9. Duration of storage

We fundamentally process and save personal data only for the period required for achieving the purpose of storage, or which is regulated by statutory provisions.

Backup copies of all content of our website / server are automatically deleted after a delay interval.

The session cookies we use are deleted when you close your browser.

10. Changes to our privacy policy

We retain the right to amend this privacy policy, in order to keep it in line at all times with current legal requirements, and to implement changes in our services in the privacy policy, e.g. when introducing new services. The new privacy policy then applies to your next visit.

11. Legal validity of this disclaimer

This disclaimer constitutes part of the internet service, from which we refer to this website. Where parts or individual formulations in this text do not, no longer or not fully, correspond to the applicable legal situation, the remainder of the document shall remain unaffected in terms of its content and validity.

Invalid provisions shall be replaced by valid ones that come as close as possible to the economic intent and purpose of the invalid provision in a legally compliant manner.

12. PayPal

Payment using PayPal is possible on our website. The provider of the payment service is PayPal (Europe) S.à.r.l. et Cie, S.C.A., 22-24 Boulevard Royal, L-2449 Luxembourg.

If you pay using PayPal, the payment data you enter will be transmitted to PayPal.

The transmission to PayPal takes place on the basis of Art. 6 Para. 1 letter a GDPR (consent) and Art. 6 Para. 1 letter b GDPR (processing to fulfil a contract). Once granted, your consent can be revoked at any time. In the event of revocation, data processing performed in the past remains legally valid.

13. No liability for partner websites

Please note that partners and other websites and services that are made accessible and/or linked on the websites of the Provider are subject to their own privacy policies and a separate disclaimer, which are independent of ours.

The Provider accepts no responsibility or liability for these policies and processes, with which the Provider is not associated.

C. Rights of the data subject

As a data subject, you have the following rights in relation to the processing of your personal data:
  • The right to information regarding those of your personal data that are saved, the origin of the data, their recipients, and the purpose of data processing
  • The right of correction
  • The right to restrict processing
  • The right to erasure (“right to be forgotten”)
  • The right to notification
  • The right of data transferability

Right to object under Art. 21 Para. 1 GDPR

If the data processing takes place on the basis of Art. 6 Para. 1 letter e or f GDPR, you have the right to object at any time to the processing of personal data relating to you for reasons arising from your specific situation. The respective legal basis on which the processing is based can be found in this privacy policy.

The data controller will no longer process the personal data relating to you, unless he can demonstrate compelling grounds for the processing that merit protection, which outweigh your interests, rights and freedoms, or unless the processing serves for the assertion, enforcement or defence of legal entitlements (objection under Art. 21 Para. 1 GDPR).

Right to revoke consent to data processing

You have the right to revoke your consent to data processing at any time. To this end, it is sufficient to send us an informal message by email. Revoking consent does not affect the lawfulness of the processing performed on the basis of the consent up to the time of revocation.

Right to complain to the responsible supervisory authority

In the event of a data privacy violation, you have the right to submit a complaint to the responsible supervisory authority, in particular in the member state of your habitual abode, your workplace, or the location of the suspected violation.

Status as of: July/2019